The General Data Protection Regulations (GDPR) came into force on 25 May 2018.  These regulations apply to any organisation, including small sport and social clubs which collect, retain and use personal information which is defined as any information about any living person.  The regulations apply equally in respect of paper records and information held electronically.

The Office of Information Commissioners are responsible for overseeing and enforcing the regulations and can impose severe fines in the case of serious data breeches.  Non compliance is simply not an option.

Currently, with the exception of a few long standing members, the club holds limited information on all members.  This basic information includes names, addresses, email addresses, contact telephone numbers, dates of birth, emergency contact details, and can include brief details of relevant medical conditions as provided on membership application forms.  Club bank statements will also include bank account details of members who have paid their club subscriptions electronically.

The club have never disclosed member’s personal information to third parties for marketing or other purposes, nor is it likely that we would do so in the future except with the expressed consent of the member.  We have however circulated information to members about promotions by or offers from our official club sponsor, JE James Cycles Ltd and from British Cycling.

The club committee have reviewed our use and management of information and have implemented several changes:

1.  We have produced a RWCC privacy policy which explains how we use member’s personal information, our reasons and the legal basis for doing so, subject’s rights in respect of their data and who to contact in the event of concern or complaint.  The privacy policy is available by clicking on the drop down menu on the HOME page on the club website.
2. We have amended our membership application form to include consent […]
   

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Hello all, I hope that nobody minds me posting this.
I am James from J.E James Cycles in Rotherham and I have been speaking with a club member in store today who has informed me that some of you my be interested in some support from ourselves in the way of events such as, maintenance courses, Garmin information/how-to sessions etc.
Would anyone be interested in any of the following courses?
(free of charge of course)
Any other ideas would be welcomed- we want to support our local club.
P.S The next drop of Wheelers team kit is due at the end of February, an event around then would tie in nicely.
Thanks

• Wheelers basic bike fitting, nutrition and training advice session
• Wheelers basic maintenance session
• Wheelers Zwift & Turbo trainer information session
• Wheelers Garmin Information session (how to use)

You can vote below

https://www.facebook.com/groups/127922827277651/permalink/1616089165127669/

Following discussion at the Wheelers’ AGM on 30 January 2018,  members decided to maintain club subscriptions at £15 for full members and £7:50 for junior and 2nd claim members.

Subscriptions are now due and I would be grateful if members could arrange to pay as soon as possible.  Payment should  be made to me by cash or cheque (payable to Rotherham Wheelers Cycling Club) at any club meeting, club ride or at my home address.  Alternatively, members may pay by electronic transfer to the club account, details of which are unchanged and available from me on request.

Kind Regards

Dave Buxton

Treasurer and Membership Secretary

For information of all members, the proceeds of the raffle at this year’s Christmas Function / Annual Presentation Evening amounted to £165.  I’ve posted off cheques for £82.50 to MIND and the NSPCC which are worthy causes and are our Chairman Steve Viney’s charities this year.

Thanks to all member’s and our sponsor JE James Ltd for your generosity in purchasing tickets and donating prizes.

Best Wishes

Dave Buxton

This year’s Wheelers Christmas event / Annual Presentation Evening will be held THIS FRIDAY (8 December 2017) at the Three Horseshoes, Bawtry Road, Wickersley starting at 7:00pm for 7:30pm.  The event will be held in the first floor function room, access to which is via a staircase just inside and to the left of the main entrance.  I suggest that we meet in the bar downstairs before making our way upstairs for our meal at around 7:30pm.

It has been suggested that we run a raffle during the course of the evening, the proceeds to be donated to MIND and the NSPCC.  JE James Ltd have donated a raffle prize and several members have already pledged prizes.  Whilst donation of raffle prizes is entirely voluntary and will be anonymous, I’ve written to all members attending the function to invite you, if you wish to do so to donate a raffle prize and help to raise money for these worthy charities.

I look forward to seeing you all on the night.

The following nominations have been received for this year’s John Atkinson Trophy:

Doug Manning

Dave Buxton

As previously circulated, the award will be decided by secret ballot to be held at the general meeting to be held at the Three Horseshoes public house, Wickersley at 19:00 Monday 13 November 2017 and the trophy will be presented at the Christmas Function / Presentation Evening on Friday 8 December 2017.

It is hoped that as many members as possible will attend the meeting and participate in the ballot.

If you wish to cast a vote, but are unable to attend the meeting, you may still do so by notifying me of your preferred candidate by email by NO LATER THAN 17:00 Monday 13 November 2017.   I will ensure that all votes so received are printed and handed to the returning officer (Ian Wortley) for posting in the ballot box.  Votes received after 17:00 will not be counted.

Kind Regards

Dave Buxton

You should already be aware that the 2017 Rotherham Wheelers Presentation Evening and Christmas Social will be held on Friday 8 December 2017 at the Three Horseshoes Public House, Wickersley.

Amongst the prizes to be awarded that evening is the John Atkinson Trophy which was commissioned by the club in memory of a much loved and respected member who sadly passed away in tragic circumstances in 2016.

The trophy is awarded annually on the basis of a ballot of members to the member who is ‘considered to have done the most for the club during the previous year’.  

Depicting a road cycle, this unique trophy was crafted in Sterling silver by Steve Viney, and it is hoped that members will see this as both a lasting memorial to John and a means of recognising the efforts of the member “who is considered to have done most on behalf of the club”.  I have attached a photograph of the trophy for your information.

Last year’s worthy recipient was Doug Manning.

This year’s ballot will be held at the next club General Meeting which commences at 19:00 Monday 13 November 2017 at the Three Horseshoes public house, Wickersley.

It is hoped that the trophy will be presented by a member of John’s family at this year’s annual presentation evening.

For the award to have the status which it deserves it is important that ALL members consider making a nomination and that as many members as possible participate in the ballot of members. 

The following methodology will apply:

a)  Members will be permitted to nominate only one person each, who MUST be either a life, honorary, full, junior or 2nd claim member of Rotherham Wheelers Cycling Club.

b)  Nominations may be made at any time from the date of this notice.

c)  Nominations should be made either in person or by email to the club treasurer by 24:00 Saturday 11 November 2017.

d)  On Sunday […]